Construction Financial Management Software Built For Canadian Builders
Budgets, costs, invoices, payments and reporting for every job, in one place. Built around how Canadian construction actually gets paid, including statutory holdback, progress draws and T5018.
No credit card. No setup fee. No contract.
Trusted by 100+ Canadian construction businesses
From single-crew renovators to multi-site general contractors.
Software That Already Knows
the Rules You Work Under
Holdback, prompt payment, T5018, WSIB. Most construction software was built in the United States and leaves all four to you and a spreadsheet. BillEasy handles them as standard.
01Statutory Holdback
Calculated on every progress draw automatically. Flagged when the release date arrives. Held against the project for lien purposes. No spreadsheet, no forgotten release.
02Prompt Payment Legislation
Payment and notice timelines tracked per province, so you know the clock you are on and when a response is due. Deadlines surface before they pass, not after.
03T5018 Contract Payment Reporting
Subcontractor payments tracked through the year and filing prepared when you need it. No scramble in February reconstructing twelve months of payments.
04WSIB and WCB Clearance
Clearance certificates and subcontractor insurance tracked with expiry alerts. You find out a certificate is lapsing before you pay against it, not after.
Plus GST, HST and PST handled correctly by province, and a full audit trail on every transaction.
Procore, Buildertrend, JobTread and Contractor Foreman were all built for the US market. Every one of these is manual in those systems.
Construction Accounting Breaks in the Same Four Places
Every builder we talk to is losing money in at least one of these. Most are losing it in all four.
Pain Point
The Solutions
Live job costing.
Labour, materials, subcontractor invoices and change orders post against the job the day they happen. You see committed, spent and remaining on every job, every morning.
Live job costing.
Labour, materials, subcontractor invoices and change orders post against the job the day they happen. You see committed, spent and remaining on every job, every morning.
See your real job costs in under a day.
Most builders are up and running the same afternoon they sign up. Import your jobs, connect your accounting, and start tracking.
What Is Construction Financial Management Software?
Construction financial management software is the system that connects what happens on your jobsite to what happens in your books. It tracks budgets, commitments, actual costs, invoices and payments against each project rather than against the business as a whole, so you can see whether a job is making money while you can still do something about it.
General accounting software was not built for this. It tells you whether the company made money last quarter. It does not tell you that Job 214 is 60 per cent complete but 78 per cent spent. Construction accounting software adds the job layer: cost codes, committed costs, progress billing, retainage and work-in-progress reporting, so every dollar has a job attached to it.
BillEasy brings both together. Project budgets, purchase orders, subcontractor invoices, progress draws, payroll allocations and your general ledger run on the same data, updated as work happens. Your project manager and your bookkeeper are finally looking at the same numbers.
Six Modules. One Financial System.
Everything you need to run construction finance, built as one platform rather than six tools stitched together.
Run job costing, payables and receivables on construction logic rather than generic bookkeeping. Every transaction carries a job and a cost code, so your books and your projects never drift apart.
See what's included
- Job costing by cost code and phase
- Accounts payable and subcontractor payments
- Accounts receivable and collections
- General ledger with construction chart of accounts
- Payroll allocation to jobs
- Multi-company and multi-entity support
- Year-end pack for your accountant
Explore Accounting- Job costing by cost code and phase
- Accounts payable and subcontractor payments
- Accounts receivable and collections
- General ledger with construction chart of accounts
- Payroll allocation to jobs
- Multi-company and multi-entity support
- Year-end pack for your accountant
Set a budget once and watch committed, spent and remaining update in real time. Every line ties back to the contract, so overruns surface early instead of at closeout.
See what's included
- Budget by cost code, phase or division
- Original, revised and approved budget versions
- Committed cost tracking from purchase orders and subcontracts
- Change order impact applied to the budget automatically
- Budget variance alerts at a threshold you set
- Cost-to-complete and forecast at completion
Explore Budget Management- Budget by cost code, phase or division
- Original, revised and approved budget versions
- Committed cost tracking from purchase orders and subcontracts
- Change order impact applied to the budget automatically
- Budget variance alerts at a threshold you set
- Cost-to-complete and forecast at completion
Create progress invoices from approved work and send them the same day. Automated reminders and status tracking cut the wait between finishing work and getting paid.
See what's included
- Progress billing and schedule of values
- Percentage complete and unit-rate billing
- Holdback applied automatically on every draw
- Change order billing
- Recurring invoices for service work
- Automated payment reminders and ageing
- Branded invoice templates
Explore Invoicing- Progress billing and schedule of values
- Percentage complete and unit-rate billing
- Holdback applied automatically on every draw
- Change order billing
- Recurring invoices for service work
- Automated payment reminders and ageing
- Branded invoice templates
Track every incoming and outgoing payment against the job it belongs to. Statutory holdback, progress draws and lien waivers stay organised without a single spreadsheet.
See what's included
- Statutory holdback tracking and release scheduling
- Subcontractor payment runs and approvals
- Lien waiver collection and storage
- Payment application workflow
- Vendor payment history by job
- Bank reconciliation
Explore Payment Management- Statutory holdback tracking and release scheduling
- Subcontractor payment runs and approvals
- Lien waiver collection and storage
- Payment application workflow
- Vendor payment history by job
- Bank reconciliation
Pull profit by job, cash position and WIP without rebuilding a spreadsheet each month. Reports refresh from live project data, so the numbers always match the field.
See what's included
- Profit and loss by job, by division, by period
- Work in progress (WIP) schedule
- Cash flow forecast by project
- AR and AP ageing
- Cost-to-complete reporting
- Custom report builder and scheduled email delivery
- Export to Excel, PDF and your accountant's format
Explore Reporting- Profit and loss by job, by division, by period
- Work in progress (WIP) schedule
- Cash flow forecast by project
- AR and AP ageing
- Cost-to-complete reporting
- Custom report builder and scheduled email delivery
- Export to Excel, PDF and your accountant's format
Stay ahead of holdback releases, T5018 filings and insurance expiries with automated flags. Compliance records sit with the project they belong to, ready for any audit.
See what's included
- T5018 contract payment reporting
- WSIB and WCB clearance certificate tracking
- Subcontractor insurance expiry alerts
- GST, HST and PST handling by province
- Prompt payment legislation timelines
- Audit trail on every financial transaction
- Document storage attached to the project
Explore Risk & Compliance- T5018 contract payment reporting
- WSIB and WCB clearance certificate tracking
- Subcontractor insurance expiry alerts
- GST, HST and PST handling by province
- Prompt payment legislation timelines
- Audit trail on every financial transaction
- Document storage attached to the project
Project Management Accounting Software That Actually Shares Its Data
Most builders end up with two systems: one the project team uses and one the finance team uses. They do not talk to each other, so somebody spends every Friday reconciling them.
BillEasy is project management and accounting software in one platform. A change order approved by the project manager updates the budget, the forecast and the next invoice without anyone re-entering it. A subcontractor invoice coded on site appears in payables the same day. The schedule, the budget and the ledger all move together.
Shared data. One entry.
Cost, budget, schedule and ledger read from the same record. No exports, no imports, no reconciliation.
Field to finance in hours.
Site teams log costs from their phone. Finance sees them the same day, not at month end.
One version of the truth.
When the owner asks what a job will land at, the project manager and the controller give the same answer.
Stop reconciling two systems.
See how your current month would look with project and accounting data in one place. Thirty minutes, your numbers, no obligation.
Built for the People Who Actually Use It
General Contractors
Multi-job visibility, subcontractor payment control, holdback and compliance tracking across every site at once.
Run twelve jobs without twelve spreadsheets.
Home Builders
Budget versus actual per build, client change orders, progress draws and selections tied to cost.
Know what each house is making before you hand over the keys.
Subcontractors
Fast progress billing, labour costing, AR chasing and clear records of what you are owed and when.
Bill faster, get paid sooner, chase less.
Bookkeepers and Controllers
A construction chart of accounts, WIP reporting, clean year-end, and no re-keying.
Close the month without rebuilding it.
How BillEasy Compares
Ranked on what matters to a Canadian construction business: what it costs, how fast you can start, and whether it handles Canadian rules out of the box.
- 01
BillEasy
- Entry Price (CAD/mo)
- From C$24.99
- Pricing Published?
- Yes, in CAD
- Free Trial
- 30 days, no credit card
- Setup Fee
- None
- Contract
- None, cancel anytime
- Canadian Compliance
- Yes, built in Canada
- Time to Go Live
- Same day
- 02
Contractor Foreman
- Entry Price (CAD/mo)
- ~C$69
- Pricing Published?
- Yes, in USD
- Free Trial
- 30 days
- Setup Fee
- Free on upper tiers
- Contract
- Monthly available
- Canadian Compliance
- Limited
- Time to Go Live
- 1 - 2 weeks
- 03
JobTread
- Entry Price (CAD/mo)
- ~C$281
- Pricing Published?
- Yes, in USD
- Free Trial
- No, 30-day refund
- Setup Fee
- None
- Contract
- Monthly or annual
- Canadian Compliance
- Limited
- Time to Go Live
- 1 - 2 weeks
| Rank | Platform | Entry Price (CAD/mo) | Pricing Published? | Free Trial | Setup Fee | Contract | Canadian Compliance | Time to Go Live |
|---|---|---|---|---|---|---|---|---|
| 01 | BillEasy | From C$24.99 | Yes, in CAD | 30 days, no credit card | None | None, cancel anytime | Yes, built in Canada | Same day |
| 02 | Contractor Foreman | ~C$69 | Yes, in USD | 30 days | Free on upper tiers | Monthly available | Limited | 1 - 2 weeks |
| 03 | JobTread | ~C$281 | Yes, in USD | No, 30-day refund | None | Monthly or annual | Limited | 1 - 2 weeks |
| 04 | Buildxact | ~C$281 | Yes, in USD | Yes | None | Monthly or annual | Limited | 1 - 2 weeks |
| 05 | Jonas Construction | ~C$141 /user | No, quote only | No | Quoted per project | Annual | Yes, Canadian ERP | 3 - 9 months |
| 06 | Buildertrend | ~C$516 | No, quote only | Demo only | C$565 - C$2,115+ | Annual for best rate | Partial | 1 - 3 weeks |
| 07 | Procore | ~C$530 | No, quote only | Demo only | C$7,000 - C$21,000 | 1 year, auto-renews | Partial | 4 - 12 weeks |
| 08 | Sage Construction | ~C$162 /user | No, quote only | No | C$7,000 - C$35,000 | Annual plus maintenance | Partial | 2 - 6 months |
| 09 | CMiC | ~C$141 /user | No, quote only | No | C$140,000 - C$700,000 | Multi-year | Yes, Canadian ERP | 6 - 18 months |
Figures are publicly reported list or third-party verified prices, converted to CAD at 1.41. Competitor pricing is negotiated and changes without notice.
Published pricing.
Six of the nine will not tell you what they cost until you sit through a sales call. Ours is on the pricing page, in Canadian dollars.
No setup fee.
Procore charges C$7,000 to C$21,000 before you have tracked a single cost. We charge nothing.
Running the same day.
Enterprise construction ERP takes six to eighteen months to implement. You can import your jobs this afternoon.
What Canadian Builders Say
Based on 456 reviewsThirty days. Your jobs. No credit card.
Import your live projects, run a real month, and decide. If it does not fit how you work, walk away and owe nothing.
No setup fee. No contract. Cancel anytime.
Works With What You
Already Use
Your bookkeeper keeps working the way they already do. Job-level detail stays in BillEasy where the project team can see it, and only the accounting entries flow across.
Your Financial Data Stays In Canada
Data residency
Customer data stored on Canadian servers
Encryption
Encrypted in transit and at rest
Access control
Role-based permissions down to the project level
Audit
Full audit trail on every financial transaction
Backups
Daily automated backups
Privacy
Handled under Canadian privacy law
Frequently Asked Questions
Find answers to common questions about BillEasy's features, pricing, setup, and construction management tools to help you get started confidently.
Get Customized Demo Now!Regular accounting software tells you whether the company made money. Construction financial management software tells you whether each job did. It adds the project layer: cost codes, committed costs, progress billing, holdback and work-in-progress reporting, so every dollar is attached to a job. BillEasy does both in one system, which means your books and your projects never drift apart.
Yes. BillEasy calculates the holdback on every progress draw automatically, flags the release date once substantial performance is certified, and keeps the record with the project for lien purposes. Most US-built platforms require you to track holdback manually in a spreadsheet.
See What BillEasy Can Do for Your Jobs
Thirty days free. Your real projects. No credit card, no setup fee, no contract.
Questions? Call us during business hours or start a live chat. A real person answers.
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